Safety issues that lead to a company’s liability can be costly. EHS software prevents this by creating a centralized platform for documentation and eliminating reliance on paper records.
Managing your data in one place prevents mistakes and helps keep your company’s insurance rates low. It also reduces the amount of time that is wasted searching for information.
Timely Notifications
When an incident report is filed, relevant people across your business receive instant notifications to investigate and follow up with preventive actions. This helps ensure that necessary safety management tasks stay caught up.
When an incident occurs, the professionals must submit a report for various reasons. These could include health and safety issues such as injuries, property damage, environmental spills, security lapses, or first aid incidents. These reports may also be needed to meet regulatory agency reporting requirements.
With EHS software, this information is centralized and accessible by any relevant team member who can log in to the platform and report an event. This eliminates the need for individuals to track down paper files, spreadsheets, or homegrown databases that can make it challenging to get a clear picture of performance.
Additionally, when an incident happens, the software automatically sends notifications to those responsible for investigating and taking action based on the severity of the incident. This increases accountability and ensures that the proper steps are taken to prevent similar occurrences in the future, saving the company time, money, and resources.
The streamlined and automated incident reporting process will help your business comply with various regulations and standards, reducing the likelihood of a costly fine or penalty. In addition, it’s been found that customers are often looking for a company’s commitment to safety and will be more willing to purchase products or services from a business that puts safety first.
Automated Follow-Up
Every incident needs to be documented, investigated, analyzed and followed up to learn from mistakes and prevent them from occurring again. The process requires regular and clear communication between employees from different departments and teams, which can be challenging to manage without EHS incident reporting software.
With an automated incident reporting system, the entire process is streamlined from start to finish. Employees report on their computers, tablets, or smartphones, and the data is automatically collected in a user-friendly online database. Any follow-up tasks are then assigned through the platform, and notifications are sent to those responsible, which helps ensure all information is reviewed correctly and completed on time.
Using best-in-class incident reporting software, companies can better capture and analyze all near misses, accidents, injuries, illnesses, spills, property damage, vehicle incidents, security breaches, and more. With the help of embedded root cause analysis methodologies, businesses can discover underlying issues contributing to these workplace events.
The centralized incident management process can be customized to the specific needs of a business, allowing employees to report on incidents and near-misses across all locations, regardless of their devices. Companies can spot common problems and trends across departments by creating a standardized process and eliminating rework or human errors.
Better Response Times
Managing health and safety standards is critical to ensuring employee well-being and reducing risk for your company. However, monitoring and reporting incidents and near misses can be a massive undertaking for businesses without an automated incident management system.
EHS software automates the management of these tasks, allowing managers and employees to focus on more critical work areas. Moreover, it reduces the risk of work-related accidents and incidents, which can lead to expensive legal battles for your business.
A good incident reporting and management system can help your business avoid the expenses associated with workers’ compensation, medical support, insurance claims, loss of production time, and fines for non-compliance. This can save you a lot of money, which you can use to improve your company’s operations further.
Moreover, using the right EHS software can also help you avoid costly mistakes that result from poor data entry and miscommunication among your team members. For example, a worker can easily misread an entry in a spreadsheet, which could lead to an error that leads to legal action or costly settlements for your business. An incident management system helps you eliminate these errors and streamlines the information entry process so that every team member is on the same page and has access to the same set of records.
Accurate Reporting
Regardless of when and where an incident occurs, capturing the correct details and root causes is essential. EHS software allows for quick and accurate documentation and recording of all incidents, near misses, and accidents on a computer or mobile device. In doing so, the data collected benefits future risk assessments and prevention.
Whether the incident is related to an injury, vehicle accident, spill, or environmental damage to property, equipment, or plants, accurately documenting these incidents is vital. These incidents must be registered and followed up on correctly to avoid legal trouble for businesses. EHS software eliminates these potential issues and provides proof of compliance in case of an audit or other regulatory body.
Once the data is recorded, EHS professionals can investigate and create an action plan for preventative measures to avoid similar incidents. This ensures that the company always complies with industry standards and will help keep employees safe. Additionally, using this software will help companies avoid costly monetary losses caused by legal battles or the closure of operations. This tool also helps promote a safety culture and shows employees that the company cares about their well-being. In turn, it encourages them to contribute to workplace safety.
