A well-executed corporate event can foster teamwork and a friendly company culture. A mediocre one, however, can leave attendees feeling disconnected and disillusioned with the company.
To avoid this, start planning the perfect corporate reception by defining its goals and objectives. This should include whether the event is in-person or virtual and what its overall message should be.
Choose a Theme
Choose a theme that is relevant to your audience. For example, a superhero-themed event might include a Marvel backdrop with stickers and multi-color LED lights.
A good theme sets the tone for the whole event. It should be carried through the invitations, food, and music. Your article should also align with your event goals and key performance indicators. (KPIs).
Set a Budget
To avoid overspending, set a realistic budget early in the planning process. Create a spreadsheet with all expected costs and add to it regularly throughout the process.
Remember, all prices are negotiable, so be prepared to negotiate with vendors for the best price. Additionally, set aside a contingency fund in case of unexpected expenses or unforeseen circumstances. This will help you prevent stress and ensure that the event is a success.
Decide on a Venue
Venues like corporate receptions Marlborough, NH, are essential to any event. Whether planning a team-building activity or just looking to create an inspiring atmosphere, the right platform will help you achieve your goals.
Be sure to ask your potential venues about their costs and what’s included in the package. This will ensure that you’re getting the best value for your money.
Create a Guest List
The guest list is one of the most crucial aspects of event planning. While the roster for an employee appreciation event comes naturally, a charity gala or wedding can be more challenging to fill.
Start with a rough draft. Be sure to include plus ones, meal selections, and RSVP statuses. Ensure to follow up with any guests who don’t respond by your RSVP deadline.
Create a Menu
The menu is one of the most important aspects of a corporate event. It can set the tone for the evening and leave a lasting impression on attendees.
When planning your menu, consider the theme and type of event you are hosting. It is also helpful to consider any presentations, speeches, or entertainment that may occur during the event.
Set a Schedule
Corporate events come in a variety of shapes and sizes, but there are a few essential tips that every event planner should know.
Make sure your team has a plan in place for catering, decoration, bartending, and more before the event. This will prevent things from falling through the cracks on the big day.
Send out regular reminders to attendees as the date approaches. This can be in emails or text messages for those who prefer more immediate communication.
Hire Entertainment
The entertainment you choose is one of the most essential parts of your corporate event. A good entertainer can provide a memorable experience that your guests will talk about for a long time.
Choose performers who understand your audience and event goals. For instance, comedy improv shows and murder mystery parties are ideal for smaller events that involve internal teams.
Create a Game Plan
Planning a corporate event requires coordination. If a speaker cancels or the A/V team has technical issues, you must be available to help with last-minute problem-solving.
Create an event timeline that includes a plan for every possible scenario. This will be especially helpful for a ticketed event where unforeseen circumstances can occur. Including a contingency plan can save your company time and money on the event day.
Create a Photo Booth
A photo booth is a great way to keep guests entertained. Make sure it’s marked by hanging a cute backdrop or something that will stand out in photos, like a flower wall.
Then, fill it with props that will encourage guests to get creative. This includes hats, oversized glasses, signs, wigs, and feather boas. Polaroid cameras also make for a fun photo booth option.
Host a Silent Auction
A silent auction is a popular fundraising event that can take place in person, online, or as a hybrid experience. Participants compete to win items and packages that align with their interests, while the organization benefits from proceeds.
Create a procurement team to solicit auction items that appeal to your audience’s tastes. This is a crucial step that requires planning.
